All about E-Way Bill System - With latest updates

E-Way Bill - Important Points

1. One Consignment arrow One Document One E-waybill

Multiple documents cannot be clubbed to generate one e-way bill

2. One Invoice arrow Multiple Consignments with Multiple challans arrow Multiple E-way bills

In case of SKD/CKD/Ship consignments, one invoice will result in making multiple consignments for movements with challans and resulting in multiple e-way bills

3. Multiple Documents >< One E-way Bill - Not Possible

One e-way bill cannot be generated with multiple documents

4. No way the e-way bill can be edited or amended

It can be cancelled within 24 hours if required and generate new

5. Transportation (vehicle) details can be updated any number of times till the goods reaches the destination within validity period

6. Validity of the e-way bill starts from time of first entry of Part-B (vehicle details), not from the time of generation of e-way bill

7. E-way bill generated is invalid for movement of goods, if it is not updated with Part-B, if the travel distance is more than 10 KMs

8. Part-B updation is not must for first and last mile of travel, if the distance is less than 10 KMs

9. Consolidated E-way bill does not have any specific Validity. It depends upon the e-way bills attached to it.

10. E-way bill for different Bill to and Ship to address?

One e-way Bill or Two e-way Bills - to be examined

11. For one e-way bill multiple modes of transportation can be updated - like First Ship, then air and road

12. Multiple e-way bills passing through transhipment from one place to another indifferent vehicles to reach the destinations

Sometimes the consignments move to 8-10 branches of the transporter before they reach its destination.

The consignments reach the particular branch of transporter from different places indifferent vehicles and again these consignments will be split to different places in different vehicles.

Best solution for transhipment of consignment is generation of consolidated e-way bill from one place to another.

Important tips about e-way bill system

1. E-way bill system web-site address is: http://ewaybill.nic.in

2. Please see the help desk contact details on this portal for your state and contact them in case of any difficulty.

3. The tax payer, that is, GSTIN holder, has to register in the e-way bill system and generate his/her username and password to use the e-way bill system.

4. The unregistered transporter, that is, the transporter not having GSTIN, can enrol by providing their PAN details, Aadhar details and generate his/her username and password to use the e-way bill system.

5. Please don't share your username and password with anybody so as to avoid mis-utilisation of your account and generation of e-way bills without your knowledge.

6. Help desks or offices of GST and E-way bill will never requests you for the username and password through phone or e-mail or SMS.

7. Please watch the dash board on the main menu of e-way bill system for the various activities on the e-way bill system on your GSTIN during last 3 days. It also shows the e-way bills generated by your supplier or recipient on your GSTIN and your e-way bills rejected by your recipient or supplier.

8. Please watch out the pop-up alerts whenever you are generating the e-way bills and take appropriate action, if required.

9. Please see the SMS alert sent to your registered mobile number every day about the activities carried out on your GSTIN in the e-way bill system and take appropriate action, in case of abnormalities in the figure, by checking details on the e-way bill site.

10. For quick and easy generation of e-way bills, the tax payer can create his/her masters of customers, suppliers, products and transporters. One time creation of these details, help him to pull these data easily while generating the e-way bills without typing GSTIN, Name and addresses of the supplier or customer and product details like HSN code and tax rates.

11. Before going to generate the e-way bill, please ensure that you have the proper document related to the goods in hand. This avoids the mistakes in generation of e-way bill.

12. Please ensure that the Part-B or the vehicle details are updated as and when it is changed for movement of that e-way bill or consignment.

13. If you are only moving the goods without the help of any transporters, then you can enter your GSTIN as the transporter id so that you can update the PART-B later.

14. Please ensure that the consignment reaches the destination before the validity period expires.

15. Please Visit 'Reject' option every day to see the e-way bills generated by the other parties on your GSTIN. If any of these e-way bills or consignment does not belong to you, reject them so that it will not be accounted on your name in the system.

16. If you are carrying the multiple e-way bills in one vehicle, then generate One Consolidated e-way bill for all these e-way bills so that it becomes handy to carry by the driver of the vehicle.

17. Please ensure that MIS reports are watched and downloaded on regular basis as the e-way bill system will not provide the e-way bills older than 15 days for the tax payers.

18. If you have updated your business address and contact details on the GST Common Portal, please use the 'From GST Common Portal' in 'Update' option to pull these details to the e-way bill system.

19. If the tax payer is transporter, then he/she can go to the 'as transporter' in 'Update' option and update his/her status as transporter so that the system can enable him/her to enter supplier and recipient details for generation of the e-way bills. Otherwise, the system limits to generate the e-way bill for his purpose.

20. If the tax payer wants to use the SMS based e-way bill generation facility, then he can go to the 'For SMS' in 'Registration' option and register the username or sub-username, who has to be assigned this job so that user is enabled to generate the e-way bills through SMS. Please read the User Manual of SMS system for more details.

21. If the tax payer wants to use the mobile app based e-way bill generation facility, then he can go to the 'For Mobile App' in 'Registration' option and register the username or sub-username, who has to be assigned this job, along with the IMEI number of the mobile, so that user is enabled to generate the e-way bills through APP. Please read the User Manual of Mobile App System for more details.

22. If the tax payer has automated his invoice generation and has all the invoice related information on the system, then he can use the offline tool, bulk generation facility. Using this tool, he can cut and paste the multiple invoices related information, for which the e-way bills need to be generated, as per the format given in the tool and prepare the JSON file using the tool. Later upload into the e-way bill portal and generate in one go the e-way bills for all these invoices. Please read the Bulk generation User Manual for more details.

23. If you are the tax payer, who is generating more than 1000 invoices per day, then you can register 'For API' in 'Registration' option and do the site-to-site integration using API interface of the e-way bill system for auto-generation of e-way bills.

24. If the tax payer is running his business round the clock or has multiple branches, then he can create the sub users and assign the roles to them on the e-way bill system. Using these sub-user accounts, his staff or branches can generate e-way bills and the system records these details with their account names so that later tax payer can view.

25. If your conveyance is detained unnecessary for more than half an hour by the department officer, you can raise the grievance using the detention report.

E-way Bill system - Queries and Responses during initial roll out

Registration related

1. Whenever I am trying to register, the system is saying you have already registered.

This is indicating that already you (your GSTIN) have been registered on the e-way bill by entering the OTP sent to your mobile or email and created your username and password on e-way bill system. Please use them to log into the e-way bill system. If you have forgotten the username or password, then please use the 'Forgot Username' or 'Forgot Password' to recollect your username or password accordingly.

2. Whenever I am trying to register, the system is saying there is no contact (Mobile) number with this GSTIN in GST Common Portal.

This is indicating that e-way bill system is unable to get the contact details (mobile number of email address) for your GSTIN from the GST Common Portal. Please contact the helpdesk for help.

3. Whenever, I'm trying to register with my GSTIN, the system is saying 'Invalid GSTIN' or the details for this GSTIN are not available in GST Common Portal

This is indicating the number GSTIN entered by you is wrong or your GSTIN details are not available in the GST Common Portal. Please check the number or go to the gst.gov.in web site and check the details of your GSTIN.

4. Whenever I am trying to register, the system is showing wrong address or mobile number.

This is indicating that you might have updated your business registration details in the GST Common Portal recently. Please click the 'Update from Common Portal' button to pull the latest data from the GST Common Portal

Enrolment related

5. I am unable to enrol as transporter as the system is saying ' PAN details are not validated'

This is indicating that PAN name and Number, entered by you, are not getting validated by the CBDT system. Please enter exact name and number provided in the PAN card.

6. I am unable to enrol as transporter as the system is saying ' Aadhar details are not validated'

This is indicating that Aadhar name, mobile and Number, entered by you, are not getting validated by the Aadhar system. Please enter exact name, mobile and number provided in the Aadhar card.

7. Whenever, I am trying to enrol as transporter, the system is saying you are already registered under GST system and go and register using that GSTIN

This is indicating that you are already registered tax payer and having the GSTIN. You need not have to enrol and go and register on the portal.

8. Whenever I am trying to enrol as a transporter, the system is saying you have already enrolled.

This is indicating that already you have been enrolled on the e-way bill by providing your PAN, business and other details and created your username and password on e-way bill system. Please use them to log into the e-way bill system. If you have forgotten the username or password, then please use the 'Forgot Username' or 'Forgot Password' to recollect your username or password accordingly.

Login related

9. Whenever, I am trying to login the system says 'Invalid Login.Please check your username and password

This is indicating that you are trying to login to the e-way bill system with incorrect username and password. Please check the username and password created while registering and now being entered. If you have forgotten the username or password, then please use the 'Forgot Username' or 'Forgot Password' to recollect your username or password accordingly.

10. Whenever, I am trying to login the system says 'Your account has been frozen'.

This is indicating that your account has been frozen because you might have cancelled your registration or your GSTIN has been de-activated by the GST Common Portal for whatever the reasons. Please visit the GST Common Portal to understand the reason for the same.

11. Whenever, I am trying to login the system says 'your account has been blocked.Pl try after 5 minutes.

This is indicating that you had tried to login to the e-way bill system with incorrect username and password for more than 5-6 times. Hence, the system has blocked your account for security reasons and it will release for your usage after 5 minutes.

General

12. I am not getting the OTP to my mobile.

Please check whether you have blocked your mobile for SMS for some cases or your mobile service provider network may be busy.You can also check your email-id for the OTP (if email-id is provided).

13. E-way bill system is slow.

Please check your internet connectivity

14. E-way bill pages or menu list are not being shown properly

Please check whether your system has proper version of the browser as suggested by the e-way bill portal and the security settings of the browser.

E-way Bill related

15. Before submission, the system is not allowing to edit the details

The system allows editing the details of e-way bill entries before submission. However, if the products/commodities details are entered, it will not allow editing some fields as the tax rates will change. To enable this, please delete the products and edit the required fields and enter the products again.

16. The system shows the 'Invalid Format' when we are trying to enter the vehicle number

The system expects you to enter the vehicle number details in proper format. Please see the format details in the help with the vehicle entry field.